- Move your cursor the area you want to sign in the Word document. Select the Insert tab. Select the Text group and open the Signature Line list. Click Microsoft Office Signature Line and the Signature Setup dialogue box should appear.
- Open or create a Microsoft Word document. To do so, click on the blue app with a white document icon and bold 'W,' then click on File in the menu bar at the upper-left of the screen. To open an existing document or New. To create a new one. When you are ready to print, open the Print dialog box.
Microsoft Office digital signature provides users with ability to verify a document’s integrity. So the article is about to tell how to digitally sign a document in Microsoft Word.
Place your pointer in the location in your document where you want to add a.
Steps to digitally sign Word document
Step 1: Place your pointer in the location in your document where you want to add a signature line.
Step 2: On the Insert tab, in the Text group, point to the arrow text Signature Line, and then click Microsoft Office Signature Line.
If there is a message popping up, click OK.
Step 3: In the Signature Setup dialog box, type information about the person who will be signing on this signature line. This information is displayed directly beneath the signature line in the document.
- Type the signer’s name in the Suggested signer box.
- Type the signer’s organizational title in the Suggested signer’s title box.
- Type the signer’s e-mail address in the Suggested signer’s e-mail address box.
If you want to provide the signer with any other instructions, type these introductions in Instructions to the signer. These instructions are displayed in the Signature dialog box that the signer uses to sign the document.
If you want the signer to be able to add comments along with the signature, select the Allow the signer to add comments in the Sign dialog.
If you want to show the date when the signature is added in the signature line, select the Show sign date in signature line check box.
Step 4: Click OK.
Now you can see the signature you add in word document. Then you select a picture to use as your signature.
Step 5: Double click the signature line in document, and Sign dialog pops up.
Step 6: In the Sign dialog box, click the Select Image next to empty box. And select a picture you want to use as signature. And then click Select.
Step 7: The image will be shown in box. Click Sign in Sign dialog and click OK in Signature Confirmation dialog to complete the process to sign the signature line.
From then on and before removing signature, the document will be protected from editing.
Tips: If you want to remove signature from word document, you just need two steps.
1. Right click the signature on word document, and select “Remove Signature” in the context-menu. Signature image will be removed from signature.
2. Select the signature line on document, and delete it.
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I review many, many products. And of those many, many products, many (though not many, many) require that I sign some sort of document saying that I won’t steal, damage or forget to return the product in question.
When I get one of these forms from a PR person, it’s almost always a Word document and I’m almost always asked to print it out, sign it, and fax it back.
Yes, fax it. Fax the form. Send the form via fax machine. Did we lose a war?!
The irony of returning an e-mailed form by fax is one thing. The fact that I don’t own a fax machine is another, more serious thing. It’s Y2K11 for cracked ice! I have access to a few of those fax-by-e-mail services but—come on, it’s still fax. Dumb, backwards, old fax.
So. How to sign and return a Word document without printing it out or, more importantly, faxing it? There’s a fancy, official, authenticated way to do this (see here) but I’ll show you how to quickly and easily “sign” your name to a Word document without jumping through a bunch of hoops.
Ready? Let’s begin.
This is a one-time deal, so think of it like getting your wisdom teeth pulled. If you’d like to skip ahead, we’re basically going to create an image file of your “signature” and save it as a PNG file with a transparent background. If you already know how to do that, go ahead and do it.
If not, here’s how to do it using Microsoft Paint. It’s a free program loaded onto every Windows computer so we’ll use it because it’s the lowest common denominator as far as image editing programs go. These steps should be similar in other image editing programs, too.
Open up Paint and click the text tool (it’s a little “A” icon). Then click on the far left side of your canvas. From the drop-down menu of fonts, select a font that looks sort of like handwriting. We’ll use “Bradley Hand ITC” for this little project but feel free to pick whichever one you like best. If you’re looking for the ultimate in classy signatures, check out “Comic Sans” instead.
Then set the font size at something large-ish and type your name. If your full name doesn’t fit, decrease the font size until it does. If you’re feeling adventurous, you can try to draw your name with the pen tool instead but it’ll probably end up looking like a toddler signed it with his non-dominant hand.
Make sure that “Transparent” is selected inside the Background heading. Once you’ve gotten everything in place, select Save as > PNG picture and name the file something easy to remember.
If you don’t like the idea of using a computer-generated font to make your signature, there’s another route to follow. Take out a piece of paper and write your absolute best signature — go ahead and have a few practice turns if you want first. Once you’re satisfied with your John Hancock, simply take out your smartphone and snap a picture of it. Then email that picture to yourself and head over to your desktop computer. Download the picture from your self-email, open it up in Paint, and follow these same instructions to create a digital replica of your true signature.
Okay, that was the hard part. Now let’s move on to the easy stuff.
Now we’ll open up the Word document we’re supposed to sign and click somewhere near the signature line. Then choose Insert > Picture from the menu and select the image file you created in the previous step.
So we’ve gotten the file into the document but now we have to make it look like it belongs there. To do that, right-click on the image and select Format Picture… from the menu that pops up.
Then click the Layout tab and under Wrapping style, choose Behind text and click the OK button.
After that, position the picture so it looks like a real-life signature.
You’re all set. Save the document and e-mail back to whoever had the gall to ask you to fax it.
For an extra touch of class—and to make sure they can’t see that you simply dumped an image file of your signature into their Word file—save the document as a PDF instead. I’m pretty sure that PDF stands for pretty damn fancy in the business world.
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